Guidance on notifcations related to Covid-19 can be found here.

Notifications and record keeping 

By law all services must tell us immediately if certain events take place. 

  • Accidents, incidents or injuries
  • Outbreak of infectious disease
  • Death of person using a care service 
  • Allegations of abuse
  • Significant equipment breakdown
  • Allegation of misconduct by a provider or employee
  • Criminal convictions resulting in unfitness of a manager
  • A provider becoming unfit
  • Absence of manager
  • Planned refurbishment/alteration/extension of premises
  • Change of registration details
  • Person living at the registered premises

We have produced comprehensive guidance on the records you must keep and the notifications you must make.

Notification on controlled drugs

Changes to notifications of deaths of looked after children and deaths of young people in continuing care or receiving aftercare provision

Deaths of looked after children

Deaths of young people receiving aftercare provision

Deaths of young people in continuing care

Learning reviews

Initial Case Reviews (ICRS) & Significant Case Reviews (SCRS) - Adults

Serious Incident Reviews

Notification on controlled drugs

Providers should notify the Care Inspectorate to any adverse events and concerns involving schedule 2, 3, 4, and 5 controlled drugs used in care settings, when they occur, and while the service user is receiving care in the care service.

Notifications about controlled drugs: guidance for providers

Please note, it is a legal requirement for care services to notify the Care Inspectorate of the matters listed in this document. Where the requirement is limited to a specific type of care service, this is detailed in the guidance.

Care services and local authorities must use our eForms system to make these notifications.

Changes to notifications of deaths of looked after children and deaths of young people in continuing care or receiving aftercare provision

New arrangements for reviewing and learning from the deaths of children and young people came into force on 1 October 2021.   

The establishment of the National hub for reviewing and learning from the deaths of children and young people and recently published national guidance for child protection committees undertaking learning reviews  will require changes to the ways in which local authorities review the deaths of looked after children and young people experiencing care.  

More information about these changes can be found here.

Deaths of Looked After Children

Local authorities are required to submit written notification within 24 hours of any death of a looked after child to the Care Inspectorate.  

Please complete attached form – DLC1

Please note this is separate from the duty of a registered care service to notify us of the death of a service user. These are submitted separately via the registered services eforms. 

More information about notification and reporting arrangements can be found here.

Please submit all relevant forms/reports through secure email to
This email address is being protected from spambots. You need JavaScript enabled to view it. 

The main contact for this work is: 

Karen McCormack, Strategic Inspector 

Mobile: 07833 057105 

Deaths of young people receiving aftercare provision

Local authorities are required to submit written notification to the Care Inspectorate of any death of a young person in receipt of aftercare provision as soon as is reasonably practicable.

Please complete attached form - DAC1

Please note this is separate from the duty of a registered care service to notify us of the death of a service user. These are submitted separately via the registered services eforms.

More information about notification and reporting arrangements can be found here.

Please submit all relevant forms/reports through secure email to 
This email address is being protected from spambots. You need JavaScript enabled to view it. 

The main contact for this work is: 

Karen McCormack, Strategic Inspector

Mobile: 07833 057105

Deaths of young people in continuing care

Local authorities are required to submit written notification to the Care Inspectorate of any death of a young person in receipt of continuing care as soon as is reasonably practicable.

Please complete attached form - DCC1

Please note this is separate from the duty of a registered care service to notify us of the death of a service user. These are submitted separately via the registered services eforms.

More information about notification and reporting arrangements can be found here.

Please submit all relevant forms/reports through secure email to
This email address is being protected from spambots. You need JavaScript enabled to view it. 

The main contact for this work is: 

Karen McCormack, Strategic Inspector 

Mobile: 07833 057105

Learning reviews (children and young people)

The Care Inspectorate, on behalf of the Scottish Government, acts as a central collation point for all learning reviews carried out by Child Protection Committees (CPCs) in Scotland. 

The Care Inspectorate is responsible for reviewing the effectiveness of the processes for each learning review and for providing feedback to individual Chief Officer Groups and CPCs.

All learning reviews reports will be shared with the Care Inspectorate.  The National Guidance for Child Protection Committees for Undertaking Learning Reviews published in September 2021, clearly sets out that CPCs will inform the Care Inspectorate of their decision on whether to carry out a learning Review.  On the completion of a learning review, a copy of the full report should be sent to us.

Notifications

CPCs are required to notify the Care Inspectorate of their decision to proceed or not to proceed to a learning review using the Care Inspectorate’s eform system. To do so, the CPC needs to have a user account to log into the system.

Submission of Learning Review Reports

Please submit the full Learning review Report through our secure email to This email address is being protected from spambots. You need JavaScript enabled to view it.

The main contact for this work is:

Maureen Wylie, Strategic Inspector

This email address is being protected from spambots. You need JavaScript enabled to view it.

Mobile: 07717 423154

Initial Case Reviews (ICRS) & Significant Case Reviews (SCRS) - Adults

Further to the launch of the Interim National Guidance for Adult Protection Committees Conducting a Significant Case Review (‘The Guidance’) in November 2019, from 1st October 2020, the Care Inspectorate welcome submission of Initial Case Reviews (ICRs) and Significant Case Reviews (SCRs) commenced on or after 5th November 2019.

The online notification system for ICRs and SCRs should be used for all submissions. The forms have in built prompts and guidance to support completion.

Please note online submissions require to be completed in one sitting – they cannot be saved when partially completed and then returned to. There is work ongoing to develop this system.

A word version of the ICR notification has been provided here. This could be used to develop the responses, and then be copied into the online version.

Adult Protection Committees should note the word version is to support the development of the submission. The submission should however be returned through the online tool.

Adult Protection Committees are required to submit the full ICR report to the Care Inspectorate along with the completed ‘Form B’ (ICR notification) within seven days of ratification of the outcome of the ICR by the Chief Officers Group.

The ICR notification should be submitted here: ICR notification.

Similarly, The Care Inspectorate, on behalf of Scottish Government, acts as a central collation point for all Significant Case Reviews completed across Scotland at the point at which they are concluded. Further to agreeing the Final Report, in accordance with the steps detailed in The Guidance, Adult Protection Committees should timeously agree a dissemination approach, including submission to the Care Inspectorate.

A word version of the SCR notification has been provided here. This could be used to develop the responses, and then be copied into the online version.

SCR notifications should be submitted here: SCR Reporting Form.

Adult Protection Committees can request to receive a pdf version of the information they submit via the online submission mechanism.

The Care Inspectorate is the central repository for all ICRs and SCRs as a way of supporting learning from these reviews to be shared and implemented more widely. As such, it is important that all learning reviews that are similar in purpose though not labelled as an ICR or SCR are also submitted.

This will enable a better understanding of the decision making process involved in determining the need and scope for ICRs and other reports, compared to the overall number of reported SCRs; and identify areas where learning can be shared from the cases which do not proceed beyond Initial Case Review.

Following completion of the ICR/ SCR notification, an anonymised copy of the ICR/SCR report should be sent to us via secure email to This email address is being protected from spambots. You need JavaScript enabled to view it.

The main contact for this work is:

Caroline Doherty

This email address is being protected from spambots. You need JavaScript enabled to view it. 

Serious Incident Reviews

In 2010, the Scottish Government, the Association of Directors of Social Work (now Social Work Scotland), and the then social work scrutiny body, the Social Work Inspection Agency, agreed that it would be more appropriate if the task of assessing the quality of social work practice when offenders became involved in serious incidents was carried out by the scrutiny body rather than Scottish Government officials.

When a serious incident occurs the local authority should notify the Care Inspectorate within five working days. The Care Inspectorate provides a quality assurance role in Serious Incident Reviews, by looking at how reviews have been conducted and whether these have been carried out in a robust and meaningful way. The Serious Incident Review guidance with appendixes to submit a notification and review can be found here. 

Please submit the relevant forms/reports through secure email to This email address is being protected from spambots. You need JavaScript enabled to view it.

The main contact for this work is:

Jane Kelly, Strategic Inspector

Mobile: 0746 8702 550