Job profile
Job title: Planning Coordinator
Responsible to: Planning Manager
Principal Working Contacts
- Head of Business Change
- Executive Director of IT, Transformation & Digital
- Chief Inspector (Strategic Scrutiny, Children’s, and Adults)
- Chief Inspector (Children’s Services)
- Chief Inspector (Adult Services)
- Executive Director of Scrutiny & Assurance
- Chief Inspector (Registration and Complaints)
- Executive Director of Strategy and Improvement
- Service Managers
- Planning Manager
- Inspectors / Strategic Inspectors
- Managers and employees of the Care Inspectorate
- External agencies/service providers/service users and carers
- Education Scotland, Healthcare Improvement Scotland, Her Majesty’s Inspectorate of Constabulary in Scotland
Job purpose
To coordinate the delivery of national inspection planning across a wide range of social care services and services for children and adults to ensure that the care inspectorate makes the best use of its resources and performs effectively and efficiently as an independent scrutiny and improvement body.
Key responsibilities
Strategic management
- In conjunction with the Planning Manager, develop and manage systems and processes to support effective national inspection planning to meet corporate aims and objectives.
- In conjunction with the Planning Manager, develop and manage systems and processes to support effective and efficient deployment of resources for all the Care Inspectorate’s scrutiny and improvement functions.
- Maintain effective partnerships with Education Scotland, Healthcare Improvement Scotland, Her Majesty’s Inspectorate of Constabulary in Scotland and other scrutiny and improvement partners to support effective and efficient joint inspection planning.
- Support the Planning Manager in formulating objectives, strategies, action plans and targets for inspection planning activity to ensure that these are achieved.
Operational management
- Support and coordinate the efficient and effective delivery of scrutiny and improvement planning activity.
- Support the management and maintenance of scrutiny plans for the current year and draft plans for subsequent years.
- Promote continuous improvement in all aspects of inspection and capacity planning.
- Support the Planning Manager with the preparation and presentation of reports for other senior managers.
- Plan, coordinate, and maintain regulated care and strategic inspection plans and provide information as required to Care Inspectorate colleagues and scrutiny partners.
- Deputise for the Planning Manager and undertake such other duties as may be required by the Planning Manager.
People management
- In conjunction with the Planning Manager, manage and coordinate the work of the Planning Assistants on a day-to day basis and ensure they are deployed effectively and efficiently to meet the aims, objectives, and target of the Care Inspectorate.
- Provide advice, guidance, and support to Planning Assistants through regular one-to-one supervision, performance development reviews and personal development plans to ensure continuous improvement in their work and to support their personal and professional development.
- Promote consistent, high quality practice amongst staff, and manage the performance and monitor standards and consistency of practice of all employees delivering inspection planning activity.
- Create and sustain a learning culture which promotes the development of employees to maximise their potential and contribution to meeting the organisation’s objectives.
- Carry out your duties in accordance with our Health and Safety policies, procedures, guidance, practices, and legislative requirements, taking reasonable care for your safety and that of others who may be affected by what you do or fail to do while at work.
Relationship management
- Develop strong professional relationships with managers and staff across the organisation ensuring effective collaborative and cross directorate working.
- Develop and maintain effective working relationships with partner scrutiny and improvement bodies and other key stakeholders.
- Demonstrate a commitment to the Care Inspectorate’s aims, vision, and values and to the Care Inspectorate’s overall objective of improving care in Scotland.
- Ensure effective communication of the Care Inspectorate’s work with people who use care services, carers, relatives, and advocates.
Other duties
This job may require some travel and may involve some overnight stays and unsocial hours.
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all duties, and it is recognised that jobs change and evolve over time. Consequently, the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job, and to respond positively to changing business needs.
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Communications Coordinator
Job title: Communications Coordinator
Salary: £38,553 to £42,597 (Pro Rata)
Hours: 28 hours per week (Flexible, pattern of work can be discussed)
Location: Flexible - Any Care Inspectorate office
Contract: Temporary for 6mths (possible further 6mth extension)
About us
We are the independent scrutiny and improvement support body for social care and social work services in Scotland. We provide assurance for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is for world-class social care and social work in Scotland, where everyone in every community experiences high-quality care, support and learning, tailored to their rights, needs and wishes.
We inspect individual care services, and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. We are moving towards an expectation that all staff will work collaboratively, within and across teams, in person, for approximately 40% of their working week.
About the role
We are offering an excellent temporary opportunity for an energetic and creative communications coordinator to join our communications team at the Care Inspectorate. You will be a key member of our team, providing a wide range of skills, experience, knowledge, and advice to support the communications activity for a diverse range of projects.
About you
You will be Educated to degree level or equivalent, you will have a successful record of accomplishment in communications with extensive experience of delivering a wide range of creative solutions across the broad spectrum of communication channels.
You will be highly motivated and enthusiastic with excellent interpersonal skills along with the ability to react to changing priorities and conflicting demands while building effective working relationships.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Lisa Rooke (Head of Corporate Policy & Communication) at This email address is being protected from spambots. You need JavaScript enabled to view it..
Please include a contact telephone number and times that would be best to reach you in your email.
If you believe that you are a suitable candidate for this post, please download and complete an application form and equal opportunities form and submit it by email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 08:00 on Monday 29 April 2024.
Assessment and interviews are expected to be in person at our Dundee ofice after 8 May 2024.
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Communications Manager
Job title: Communications Manager
Salary: £49,227 to £54,441
Hours: 35 hours per week
Location: Flexible (Any Care Inspectorate office)
Contract: Permanent
About us
We are the independent scrutiny and improvement support body for social care and social work services in Scotland. We provide assurance for people who experience care services, their families, carers and the wider public, as well as supporting delivery partners to improve the quality of care for people in Scotland. Our vision is for world-class social care and social work in Scotland, where everyone in every community experiences high-quality care, support and learning, tailored to their rights, needs and wishes.
We inspect individual care services, and we also work with other scrutiny bodies to inspect the social care and social work services people are experiencing in their local areas.
Our desire is to achieve an effective and balanced way of working, that enables us to meet organisational needs and achieve a work-life balance that promotes wellbeing and collaboration opportunities. We are moving towards an expectation that all staff will work collaboratively, within and across teams, in person, for approximately 40% of their working week.
About the role
This exciting opportunity has become available due to the retirement of the existing post holder. Your role will be to support the Care Inspectorate on the direction, delivery and implementation of the communications strategy of the Care Inspectorate - alongside the Media Manager, Strategic Communications Adviser and other members of the communications and policy team - and to implement innovative communication methods which ensure all stakeholders are kept well informed and support new media development.
About you
You will be educated to degree level or equivalent and have proven communications experience at all levels across an organisation and experience of line management of staff. You should possess a comprehensive understanding of various communication strategies and techniques. For success in this role, you should possess exceptional interpersonal skills and have the ability to collaborate effectively with internal teams and external partners.
Next steps
You’ll find more information in the job profile and person specification.
If you would like more information or an informal chat about the role please contact Lisa Rooke (Head of Corporate Policy & Communication) at This email address is being protected from spambots. You need JavaScript enabled to view it..
Please include a contact telephone number and times that would be best to reach you in your email.
If you believe that you are a suitable candidate for this post, please download and complete an application form and equal opportunities form and submit it by email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 8:00 on Monday 29 April 2024. Assessment and interviews are expected to be after 8 May 2024.
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How we recruit inspectors
How we recruit inspectors
Our inspector recruitment process also follows the same model as our other roles with the addition of a two-step selection stage, detailed below.
Selection assessment 1
If you’re shortlisted, we’ll invite you to complete our online selection assessment. This is a written exercise designed to test your potential to be an inspector.
Selection assessment 2
If you successfully complete the online assessment, you’ll be invited to attend an interview and to speak to your written exercise response on how you would give feedback.
If you’re successful at this stage, we’ll let you know and confirm next steps. We’ll either confirm you’re the preferred candidate for a suitable vacancy (based on your specialism and location) or you’ll be invited to join our talent pool for future vacancies.
We accept CVs from prospective inspectors throughout the year. We will note your interest and will contact you during the next recruitment period, following your CV submission, to complete the online application form. We also have guidance available that may assist you in completing your CV:
For more information about our talent pool please see the FAQs below.
FAQs about inspector recruitment
What qualifications do I need to become an inspector?
To become an inspector, you must be registered with, or able to register, and hold a qualification that meets the registration requirements of one of these regulatory bodies:
- Scottish Social Services Council (SSSC)
- General Teaching Council (Scotland) (GTC)
- Nursing and Midwifery Council (NMC)
- General Medical Council (GMC) Health and Care Professions Council (applies to the following roles only: occupational therapists, physiotherapists, speech and language therapists and practitioner psychologists)
- Other equivalent professional bodies for the UK nations
Inspectors eligible to apply for registration with the SSSC must hold a suitable practice qualification at SCQF level 9. For more information on the list of suitable qualifications please see the section below.
Inspectors must also hold or undertake one of these appropriate regulator's awards:
- Regulation of Care Award
- PDA Scrutiny and Improvement Practice (Social Services) SCQF level 10
Qualifications that meet the Scottish Social Service Council’s (SSSC) registration requirements
Care inspectors eligible to apply for registration with the SSSC must hold a suitable practice qualification.
Main practice qualifications
- BA Childhood Practice
- Postgraduate Diploma in Childhood Practice
- BA Social Pedagogy (University of Aberdeen)
- BA (Hons) Social Work (or equivalent)
- PDA Childhood Practice at SCQF Level 9
- SVQ Social Services and Healthcare at SCQF Level 9
- SVQ Social Services (Children and Young People) at SCQF Level 9
Qualifications also accepted
- SVQ 4 Children's Care Learning and Development at SCQF Level 9
- SVQ 4 Health and Social Care at SCQF Level 9
Qualifications that meet requirements of other regulatory bodies
- A qualification meeting the registration requirements of the General Teaching Council (Scotland), Nursing and Midwifery Council or the General Medical Council.
- A qualification meeting the registration requirements for the following professional groups regulated by the Health and Care Professions Council:
- Occupational Therapists
- Physiotherapists
- Speech and Language Therapists
- Practitioner Psychologists
- Degree/Diploma in Community Education as recognised by the Standards Council for Community Learning and Development for Scotland Approvals Committee.
If your qualification does not appear on either of these lists, you can email the SSSC at This email address is being protected from spambots. You need JavaScript enabled to view it. and provide a copy of your qualification certificates. The SSSC will confirm if your qualification meets the SSSC registration criteria. Further information is also available on the SSSC website and can be accessed by following the link here.
What experience do I need to become an inspector
To become an inspector, we need you to have senior professional experience, expertise and knowledge of adult social care or health care, early learning and childcare or children and young people sectors.
You should also have experience of lead responsibility for complex professional practice through case management, managing people, projects or resources. We welcome applications from candidates with these professional backgrounds.
What support will I get to maintain my professional registration?
Maintaining your registration with your professional body is a core requirement for all inspectors. To support this, we’ll provide you with access to a range of learning activities for your continuing professional and personal development. Our learning management system automatically records all of your learning and we’ll support your re-validation with your professional body. You’ll also participate in regular supervision and peer learning activities through our LEAD (learn, experience, achieve and development) performance and development process.
All inspectors are also expected to undertake our Professional Development Award in Scrutiny and Improvement (Social Services) at SCQF level 10.
What is the salary and grade for the role of inspector?
The role is on an Inspector grade 7. Starting salaries are non-negotiable and all new staff start on the grade minimum for their role. Please see the current starting salary on the advert for the current recruitment campaign.
Following six months service, you will receive an annual increment on 1 April each year until you reach the top of the grade.
How much flexibility is there in terms of working hours and location?
Our inspectors work flexibly and you’ll work 140 hours over each four week period. This equates to 35 hours per week.
We have offices across Scotland and we support a range of flexible working arrangements including homeworking and hybrid working.
Once I apply, how long will it be before my application is considered?
We accept applications from prospective inspectors all throughout the year. We have two recruitment periods each year and your application will be considered during the next recruitment period, following your application submission.
How long does the selection process take?
Our selection process is based on a two-stage assessment. Depending on the volume of applications we receive, we aim to complete each recruitment period within three months of the adverts closing date. Our recruitment team will communicate regularly throughout the recruitment period to ensure you’re up to date on the status of your application and you have all of the information you need to participate in our selection process.
What happens after I've been offered a role?
We’ll carry out pre-employment checks so we can confirm your offer of employment. These include:
- proof of ID / right to work in the UK
- two successful references, where one is from your current or most recent employer
- a PVG check
- occupational health questionnaire and referrals where appropriate
- registration and qualifications check
Once all checks are complete, we’ll agree a start date and formally confirm your offer of employment by providing you with a contract outlining your terms and conditions.
I've been invited to join the inspector talent pool. What does this mean?
If you successfully complete our selection process, we’ll either confirm you’re the preferred candidate for a suitable vacancy (based on your specialism and location) or you’ll be invited to join our talent pool for future vacancies.
Our talent pool is our bank of candidates who have successfully completed the inspector selection process and are available to be appointed to suitable vacancies, based on their specialism and location.
As a member of our talent pool, you’ll be a valued candidate and we’ll:
- monitor and identify suitable vacancies that we can offer you based on your specialism and location
- share regular updates about our vacancies, recruitment plans and other relevant Care Inspectorate news.
You don’t need to reapply for future inspector vacancies for up to two years.
Unfortunately, depending on our vacancies, we may not always be in a position to offer a role to all talent pool candidates.
If you would like to chat to us about our recruitment process or a particular job, please get in touch with our HR team at This email address is being protected from spambots. You need JavaScript enabled to view it..
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