Week by week guide

Our joint inspections of services for children at risk of harm last for around 22 weeks in total from the notification letter being received by the partnership being inspected to the report being published. The actual timespan may be longer if the period of the inspection includes school or public holidays.

Each inspection begins with a preparation stage, is then conducted over three phases, and concludes with a reporting stage. More information about what happens during each of these is available here:

We will share information about the scope and process of the inspection and the rationale for this, during scheduled meetings with partnership representatives at the start of and during the inspection. We will discuss which scrutiny activities will best help us to clarify any areas of uncertainty.

phases and highlights


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Registering holiday food, activities and childcare programmes

Does your holiday service need to be registered?

Services offered to children and families as part of holiday food, activities and childcare programmes may need to be registered with the Care Inspectorate. The information below relates to children and young people from primary school age and above.

It is an offence to operate a care service in Scotland without being registered with the Care Inspectorate and the Care Inspectorate is happy to provide advice.

For advice on registration, you can email our registration team: This email address is being protected from spambots. You need JavaScript enabled to view it. 

Childcare service or programme/activity club  

Is the provision advertised as holiday care/childcare?
If the answer is yes, then generally the service needs to be registered.  

If the service is providing a holiday club/activity club/playscheme/youth club that is activity based, then it needs to be advertised as such and not provide care.

If this is the case then we would expect to see a range of activities being offered to children and the provision does not need to be registered.  

Is the service provided to enable/support parents to work, study or receive training? If the answer is yes, it would be considered a care service.

Mealtimes 

Do children need support/help at mealtimes?
If the answer is yes, then generally the service needs to be registered. Depending on the level of support the individual child needs, this could be considered as care.

Personal care 

Do children need help with personal care such as going to the toilet, taking off or putting on appropriate clothing that might be required? 
If the answer is yes, then the service requires to be registered if it operates for more than two hours in any one day.  

Children with additional support needs   

Do the children attending the service have additional support needs (ASN)?

If the answer is yes, then generally the service needs to be registered and the Care Inspectorate would need more information about what support children are being given.

Children with ASN would generally require care from appropriately trained staff to meet their individual support needs. 

Legislative definitions of types of services

Section 47 of the Public Services Reform (Scotland) Act 2010 defines the types of services that must be registered with the Care Inspectorate.   

Day care of children service:  

A “day care of children” service  is described in paragraph 13 of Schedule 12  as  “subject to paragraphs 14(b) to 17, a service which consists of any form of care (whether or not provided to any extent in the form of an educational activity), supervised by a responsible person and not excepted from this definition by regulations, provided for children, on premises other than domestic premises, during the day (whether or not it is provided on a regular basis or commences or ends during the hours of daylight).”    

Regulations made under the Act, namely The Social Care and Social Work Improvement Scotland (Excepted Services) Regulations 2012 (SSI 2012/44) (“the Excepted Services Regulations”), restrict the definition of a day care of children service to those services which have as a primary purpose the provision of care to children.   

Regulation 4 of the Excepted Services Regulations states “There is excepted from the definition of “day care of children” in paragraph 13 of schedule 12 to the Act any service unless its primary purpose is the provision of care to children”.   

Support service:  

A support service is defined by the Public Services Reform (Scotland) Act 2010 as  

“a service provided, by reason of a person’s vulnerability or need (other than vulnerability or need arising by reason only of that person being of a young age), to that person or to someone who cares for that person by-  

  • a local authority; 
  • any person under arrangements made by a local authority; 
  • a health body; or 
  • any person if it includes personal care or personal support. 

Consider whether the ‘vulnerability’ is solely through age. If it is and care is being provided and is provided for more than two hours, then consider if registration as a daycare of children service is more appropriate.  

Consider if the ‘vulnerability’ is through some form of additional support need and ‘care’ is required. If it is, consider registering as a support service.

Already a registered provider with the Care Inspectorate  

If you are already a registered provider, it might be possible to vary the conditions of your existing service. This is called a variation, as it is varying the existing conditions of your registration with the Care Inspectorate. You can ask for advice on this from our registration team or your link inspector.  


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Visiting

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Virtual pride week ‘Pride in Care 2’

Virtual pride week July 2022.png

 The Care Inspectorate’s LGBT Charter Champion Group are running a series of conversation cafés beginning from 25 July 2022 as part of our virtual pride week ‘Pride in Care 2’.

This will involve bringing people together, in small groups on MS Teams, to ask questions about LGBT+ inclusion, to share learning and good practice.

If you would like to register your interest for any of the sessions listed below, please click here.

LGBT and Disability  - Perspectives

Date: 25 July 2022

Time: 14:00-15:30

Topic: Conversation about being disabled and LGBT+, sharing research and lived experience from an intersectional perspective. A spotlight on autism, intellectual disabilities and deafness. Along with a Q&A session facilitated by the Care Inspectorate LGBT Charter Group

An update on life in Scotland for LGBT young people

Date: 26 July 2022

Time: 11:00am- 12:00pm

Topic: Learn more about LGBT Youth Scotland, Scotland’s national charity for LGBTI young people and the ‘Life in Scotland for LGBT Young People 2022’, the largest piece of research on LGBTI young people in Scotland.

Facilitated by: Georgios Pappas and LGBT Youth Scotland 

Supporting LGBTQIA+ Families and Older People

Date: 27 July 2022

Time: 11:00am - 12:00pm

Topic: 

1) Supporting LGBTQIA+ Families:

Presented by Jules Stapleton-Barnes Development Worker (Social Programme Edinburgh) LGBT Health & Wellbeing and the Age Action Group

Jules will speak about the work of supporting LGBTQIA+ families through the Rainbow Family project which is for anyone looking to meet other LGBTQI parents, share experiences and socialise in a family setting. The project provides information events for LGBTQI parents, involving a range of topics to support families, such as family planning, dealing with school and nursery experience and coming out.  

2) Age Action Group:

The Age Action Group hosts LGBT+ people aged 50 and over, who come together to explore the issues affecting us as people age. It is a platform for the voices of older LGBT+ people who often remain invisible from ageing conversations, but also within the wider LGBT+ community.

Good Practice  - Good Outcomes  - Breaking Down Barriers

Date: 27 July 2022

Time: 2:00pm - 3:00pm

Topic: This is a follow up from the Café Conversation held last year from services who have introduced and supported Equality, Diversity and Inclusion. Philip and Maggie share their experiences and successes promoting inclusion in their residential homes. 

Facilitated by: Philip Stuart-Barton (Renaissance Care)  and Maggie Brand ( Priority Care) and Allan Barker Care Inspectorate.

Transgender Lived Experience (Morning Coffee with Natalie and Alex)

Date: 28 July 2022

Time: 11:00am - 12:00pm

Topic: Life stories and Conversation with Alex and Natalie, reflections from the trans community. This session shares two different lived experiences to help raise visibility and awareness of the challenges faced by transgender people and tips on how to be a better ally.

Facilitated by: Alex, Natalie and John Stuart Care Inspectorate 

Language  - Getting it Wrong and Getting it Right!

Date: 28 July 2022

Time: 2:00pm - 3:00pm

Topic:  A Café Conversation on LGBT+ Inclusion the importance of language and terminology. We held a similar session last year, but it is back by demand. Language sometimes poses difficulties; time changes language and older descriptions are often reclaimed, what once was acceptable may no longer be – a mine field to some. This café will explore language and the many myths.  This is an open forum group where participants can share examples and experiences.

Facilitated by: DeeJay Bullock CEO Four Pillars, Grampian Pride  & John Stuart, Care Inspectorate

Virtual Pride

Date: Friday 29 July

The Care Inspectorate’s LGBT Charter Champion Group will be taking over the Care Inspectorate’s social media for the day. We’d love you to get involved by sharing, liking and retweeting our content.

If you have any questions, please email the LGBT Charter Champion Group This email address is being protected from spambots. You need JavaScript enabled to view it.


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How the framework links to How good is our early learning and childcare

The following table shows how our quality framework for children, childminding and school-aged childcare link to Education Scotland’s ‘How good is our early learning and childcare’ quality indicators.

Care Inspectorate quality framework for

daycare of children, childminding and school aged childcare

Links to How Good Is Our Early Learning & Childcare

Quality indicator 1.1 Nurturing Care and Support

2.4 Personalised support

2.6 Transitions

2.7 Partnerships

3.1 Ensuring wellbeing, equality and inclusion

Quality indicator 1.2 Children are safe and protected

2.1 Safeguarding and child protection

Quality indicator 1.3 Play and learning

2.2 Curriculum

2.3 Learning, teaching and assessment

2.6 Transitions

3.2 Securing children’s progress

3.3 Developing creativity and skills for life and learning

Quality indicator 1.4 Family engagement

2.5 Family learning

2.6 Transitions

2.7 Partnerships

3.1 Ensuring wellbeing, equality and inclusion

Quality indicator 1.5 Effective transitions

2.5 Family learning

2.6 Transitions

2.7 Partnerships

3.1 Ensuring wellbeing, equality and inclusion

Quality indicator 2.1

Quality of the setting for care, play and learning

1.5 Management of resources to promote equity.

Quality indicator 2.2:  Children experience high quality facilities

1.1 Self-evaluation for self-improvement

1.4 Leadership of management and

practitioners

1.5 Management of resources to

promote equity

Quality indicator 3.1

Quality assurance and improvement are led well

1.1 Self-evaluation for self-improvement

1.3 Leadership of change

1.5 Management of resources to promote equity

Quality indicator 3.2

Leadership of play and learning

1.2 Leadership of learning

1.3 Leadership of change

1.4 Leadership and management of practitioners

Quality indicator 3.3

Leadership and management of staff and resources

1.5 Management of resources to promote equity

Quality indicator 4.1

Staff skills, knowledge, and values

1.3 Leadership of change

1.4 Leadership and management of practitioners

Quality indicator 4.2

Staff recruitment

1.3 Leadership of change

1.4 Leadership and management of practitioners

Quality indicator 4.3

Staff deployment

1.3 Leadership of change

1.4 Leadership and management of practitioners


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