This return provides information needed during the preparation phase of the inspection. It includes contextual information in terms of key personnel and structures in relation to:

  • CPP members.
  • staff involved in integrated children’s services planning.

To enable us to develop the statistically valid case file sample we request information about children and young people receiving services on an agreed date. This will include all children and young people:

  • who have been subject to a child protection investigation that has not led to child protection registration. This includes instances where child protection involvement has ended at the initial referral discussion, investigation or child protection planning meeting (previously known as the initial child protection case conference). This excludes instances where concerns have been reported for children, but these have not led to the commencement of a child protection investigation.
  • whose names have been placed on the child protection register.
  • involved in vulnerable young person’s processes (or equivalent protective process, varying nationally)
  • involved in care and risk management processes (or equivalent process, varying nationally)

The request is sent in the form of an excel spreadsheet to be completed electronically. The return should be made in association with all relevant parties (ie. local authority, health, police and Scottish Children’s Reporter).

The PIR will be sent to the identified Inspection Co-ordinator shortly after the notification with return requested within three weeks.

To comply with DPA 2018 and GDPR, the CPP must ensure that any personal data that they send to the Care Inspectorate is:

  • adequate - sufficient to properly fulfil our stated purpose;
  • relevant - has a link to that purpose; and
  • limited to what is necessary - for example, we do not need personal identifiers.

Any personal material that is sent over and above that which is required for the purposes of the inspection may constitute a data breach by the CPP and may be reportable to the Information Commissioner.


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