All inspection team members have a professional responsibility to maintain accurate records during inspections and we take our recording responsibilities seriously. We record using agreed tools and templates. We use the evidence gathered to reach conclusions and findings and record our rationale.

We do not record the names and identifying details of children and families unless there are exceptional circumstances, such as where we need to do so to ensure that a concern about the child’s safety or welfare is passed on. We do not record individual staff member details other than by designation.

We keep all written material securely and only share it between inspection team members for the purposes of the inspection. We record, store, share and retain information in line with the Care Inspectorate’s policy.

Please also refer to the Care Inspectorate’s core privacy notice.


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